.
Expense Account Management
When an sales person travels on behalf of a company, the process of
submitting an expense report for reimbursement should be quick and
simple. In reality, however, the employee, manager, and accounting staff
spend far too much time and effort to complete the process.
A good expense reporting solution changes all that by automating the
expense reporting process. When creating the expense report, the
employee can download credit-card transactions with a drag-and-drop
function, eliminating the effort and error inherent in manual entry.
Policy violations flagged by the system allow the employee to explain in
real time, submit the report electronically, and fax the receipts. Most
expense report systems shorten the reimbursement cycle, and provide
visibility and control for compliance with audit and accounting
standards, such as Sarbanes-Oxley. The result is significant savings.
The sales manager receives an email summary of the expense report with
out-of-policy items flagged, enabling proactive control over expenses.
Integrated with the company's back-end financial system, a good expense
reporting system requires no additional data entry. With policies
checked up front, accounting can issue the reimbursement check
immediately.
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